VehicleVault - Car Maintenance Tracker

VehicleVault | Fully-Automated Vehicle Maintenance Tracker

Take complete control of your vehicle’s maintenance, repairs, upgrades, and total ownership costs.

This fully automated Google Sheets template is designed for car & bike owners who want a clean, powerful, and reliable way to track everything their vehicle needs.

NO subscriptions, NO locked features, NO apps required.

━━━━━━━━━━━━━━━━━━━━━━━━━

WHAT’S INSIDE (9 SHEETS):

📊 Dashboard — Vehicle selector, health score, condition rating, cost breakdown, service status, quick lookup, recent activity feed, complete service schedule with color-coded status

📋 Vehicle List — Store up to 10 vehicles with make, model, year, VIN, mileage

🔧 Service Logs — Oil, brakes, tires, filters — track dates, mileage, cost, shop

🛠 Repair Logs — Unexpected fixes with part details, cost, and notes

⚙️ Upgrade Logs — Mods and performance parts with brand, SKU, and cost

⏱ Interval Settings — Set DIFFERENT intervals PER VEHICLE (miles + months) with custom alert thresholds

🛡 Parts Warranty — Track warranty expiration with auto-calculated status (Active/Expired/Expiring Soon)

📄 PDF Export — Clean service history report for resale or insurance

📖 Instructions — Step-by-step guide with troubleshooting tips built right in

━━━━━━━━━━━━━━━━━━━━━━━━━

KEY FEATURES:

✦ 🟢🟡🔴 Auto-calculated service status (OK / Soon / Overdue)

✦ Per-vehicle intervals — GTR at 3,000 mi oil changes, SUV at 7,500? No problem.

✦ Time AND mileage tracking — Whichever comes first triggers the alert

✦ Health Score percentage + Vehicle Condition rating

✦ Cost Per Mile — know your real ownership cost

✦ Multi-vehicle support (up to 10) with dropdown selector

✦ Interactive Quick Lookup for any service type history

✦ Smart alerts: Mileage / Time / Time & Mile / No Service

✦ Pre-filled service intervals (fully customizable)

✦ Works on all devices (Google Sheets)

━━━━━━━━━━━━━━━━━━━━━━━━━

COMPATIBILITY:

✅ Google Sheets (recommended)

✅ Excel 365 / 2021+

━━━━━━━━━━━━━━━━━━━━━━━━━